Operating Rules and Procedures

Last updated January 1, 2014


1. Knowledge. All members of the Paramus Flying Club (the “Club”) are required to be familiar with the regulations of the Federal Aviation Agency required to be followed by private pilots (the “FARs”), the By-Laws of the Club and the operating rules and procedures contained herein, including amendments and modifications thereof as are announced at a general meeting, published in the Club newsletter, distributed to all members via e-mail, or otherwise circulated to all members in a means approved by the Club’s Board of Trustees (“Board”), and incorporated herein.

2. Compliance. All members of the Club are required to observe all FARs and Club rules and procedures. Failure to observe such rules and regulations may result in action against a member by the Board. Requests for deviation from any rule or procedure should be presented to the Club President or, if unavailable, another officer of the Club, who will in turn present the request to the Board for decision.

3. Special Rules. Special rules for the pilots may be adopted from time-to-time by the Club’s Board. Such rules when adopted and in effect are made a part hereof.


1. Initial Checkout:

A. New members must be checked out by a Club-approved PFC Member Certificated Flight Instruction (“CFI”) in one or more models of aircraft owned by the Club as provided in Schedule 1 hereto.

B. II.1.a above notwithstanding, all new members as of March 13, 2012 will be admitted to the club without first competing the Initial Checkout, under the “dual-only” designation, provided they satisfy the requirements specified in Schedule 2 hereto. In order to qualify to operate club aircraft solo, new members must successfully complete an Initial Checkout by a club approved PFC Member CFI in one or more models of aircraft owned by the Club as provided in Schedule 1 hereto.

2. Experience. The experience requirements set forth in Schedule 2 attached hereto are necessary to operate Club aircraft unless waived by the Board.

3. Proficiency.

A. Annual checkride. To operate club aircraft, each pilot must have passed a checkride for the aircraft to be operated (subject to the exceptions set forth in schedule 1 hereto) given by a Club-approved CFI within the preceding 12 months; provided, however, that the Chief Pilot, with the approval of any one Board member, may grant a one month extension to any pilot who has made reasonable effort but has been unable to complete the annual checkride on time. The Board member participating in the decision may not be the pilot who is requesting the extension.

B. 6-month dual. To operate club aircraft, each pilot must have undergone a dual instructional session with a Club Approved CFI in the preceding 6 months; provided, however, that the Chief Pilot, with the approval of any one Board member, may grant a one month extension to any pilot who has made reasonable effort but has been unable to complete the 6-month dual on time. The Board member participating in the decision may not be the pilot who is requesting the extension. This dual instruction session must cover, in its entirety, instructional material to be specified by the Chief Pilot, and an appropriate logbook entry must be made.

C. The annual checkride and 6-month dual may be combined into a single instructional session. The first annual check ride must happen within 12 months of the Initial Checkout, or admission to the Club, whichever occurs later. The first 6-month dual must happen within 6 months of the Initial Checkout, or admission to the Club, whichever occurs later.

D. To operate club aircraft, each pilot must have participated in at least one general meeting with a safety-related component in the preceding 6 months; provided, however, that the Chief Pilot, with the approval of any one Board member, may grant a one month extension to any pilot who has made reasonable effort but has been unable to participate in a general meeting with a safety-related component.

E. Members are required to maintain currency. No member may act as PIC of a Club aircraft unless that member has logged as PIC at least 3 takeoffs and landings within the previous 90 days in an airplane. Members whose currency has lapsed under this rule must fly with a CFI in any airplane before acting as PIC of a Club aircraft. Note this does not require a formal review or CFI checkout.

4. Biennial Review. To operate a Club aircraft, each pilot must have fulfilled the biennial review requirement required by the FARs.

5. Night Operations. To operate a Club aircraft at night, each pilot must have fulfilled and be current with the night flight requirements established by the FARs.

6. Instrument Flight. To operate a Club aircraft under instrument conditions, each pilot must have fulfilled and be current with the instrument flight requirements established by the FARs.

7. Chief Pilot. The Club’s Chief Pilot shall be a CFI designated by the Board, who shall have authority to designate other CFI rated check pilots, subject to approval by the Board.


1. Pilot-in-Command:

A. Only a Club member who (i) is in good standing in terms of payments owed to the Club, (ii) has satisfactorily completed required proficiency checks, and (iii) has met the experience requirements for the type of plane and flight to be conducted may act as pilot-in-command of a Club aircraft; provided, however, that notwithstanding the foregoing a Club-approved CFI may act as pilot-in-command and provide dual instruction to a Club member in a Club aircraft.

B. Subject to paragraph III. 2. below, the pilot-in-command shall occupy the left front seat of the airplane.

2. Right Front Seat Operations. A Club member may operate Club airplanes from the right front seat if the member is accompanied in the left front seat by a Club-approved CFI or Club member who is current in the model aircraft being flown and (ii) all takeoffs and landings are performed by the CFI or the Club member in the left seat unless the member has been approved for right front seat operations by a Club-approved CFI for the model aircraft to be flown. Notwithstanding the foregoing, any flight which is planned for instrument flight rule operations, without regard to actual weather, must be conducted from the left seat, unless the pilot is accompanied by a Club-approved CFII.

3. Preflight. Prior to flight, all aircraft must be inspected as provided in the pilot’s operating manual for such aircraft. The pilot-in-command is encouraged to review previous pages of the aircraft’s logs and squawk book (including any squawks noted on Schedulemaster or any other place designated by the Board). Satisfactory repairs must be accomplished before flight to any equipment or to alleviate any malfunctions or squawks noted in the aircraft’s logs and/or on Schedulemaster or such other place designated by the Board if the aircraft may not be operated in a safe manner because of an equipment problem or malfunction.

4. Landings. Except in an emergency or as provided in Schedule 3 hereto, Club aircraft may only be landed on paved runways at airports included in the official Airport/Facility Directory.

5. Accident, Damage, Malfunction Reports. Club members are required (i) to record (with necessary details) all accidents, damages, incidents, equipment failures and malfunctions in the squawk book (or the squawk module on Schedulemaster, or in such other fashion designated by the Board) for the applicable Club aircraft; (ii) to notify the plane captain or plane lieutenant of such matters; and (iii) to report all accidents, damages or other incidents directly to the Club President or to a member of the Board. Equipment malfunctions and items in need of maintenance should be reported to the plane captain or lieutenant as quickly as is practicable.

6. Securing Planes.

A. After any use of a Club aircraft, the following procedures should be followed:

i. Aircraft tied down securely
ii. Control lock in place
iii. Pitot tube covers attached and in place
iv. Avionic master switch off or, if none, all avionic switches off
v. Ash trays clean
vi. Cabin clean
vii. Seat belts folded
viii. Aircraft trim in take-off position
ix. Master switch off; rotating beacon switch on
x. Windscreen cover on
xi. Intake and other plugs in place
xii. If needed, air should be added to tires
xiii. All other procedures indicated on the “engine shutdown” and “securing aircraft” sections of any checklist prepared for (and maintained in) such aircraft by the Chief Pilot should be complied with.

B. The tach times, oil consumption and squawks are to be entered into Schedulemaster as soon after the flight as practicable. If a dangerous condition exists, a note shall be attached to the yoke of the aircraft and the aircraft captain or lieutenant responsible for the aircraft should be notified immediately. If the aircraft captain or lieutenant cannot be reached, the Club member must contact the Chief maintenance Officer or one of the Board members.

7. Loading and Unloading. Passengers are not allowed to embark or disembark while the aircraft engine is running.

8. Cold weather flying. On the first flight of the day if the outside temperature is thirty-two degrees Fahrenheit (32F / 0C) or lower, or the outside temperature has been at or below twenty degrees Fahrenheit (20F / -7C) for more than 2 hours within 12-hours the preceding the flight, Club aircraft may not be operated unless a suitable pre-heating procedures are used. The cost of such pre-heating procedures is to be borne by the member using the aircraft personally.

A. Preheat Conformation. A member must confirm that the preheat was successful, by confirming that the rocker covers and the crank case are warm to the touch and that oil is flowing freely from the dipstick.

B. Use of a heated hangar. If a member chooses to preheat using a heated hangar, the aircraft must be in the hangar for at least 8-hours prior to the flight.

C. Recommendation. If a member has the time and the resources, the Club requests, but does not require, that the member use a heated hangar.

9. No Smoking. No smoking is allowed in Club aircraft at anytime.

10. Fueling. Members operating the Cessna 182 SMA (equipped with a Jet-A fuel powered engine) must be physically present at the time the aircraft is being fueled to ensure the correct fuel is being loaded. Members are not allowed to preorder Jet-A fuel over the phone from an FBO for the Cessna 182 SMA.


1. Booking. An aircraft may not be flown without a booking first having been made with the Club’s scheduling service.

2. Booking Rules. In order to allow Club members to utilize Club aircraft as much as possible in a manner which insures just and fair availability for all members, the following rules for booking Club aircraft are to be followed:

A. Booking Duration Limit: Unless permission is otherwise given in advance by the Board, extended cross country flights are limited to 12 days and should not infringe upon more than one weekend. A weekend is defined in this paragraph as Saturday 0001 to Sunday 2359.

B. Loss of Booking Due to Lateness: If a member cannot arrive on time for a flight, the booking must be rescheduled or canceled with the scheduling service. A member arriving over 45 minutes late forfeits a booking unless it is overnight reservation (i.e., booking includes entire 9pm. through 6am period). Overnight bookings are forfeited after two hours.

C. Number of Bookings: All members will be allowed 4 points for bookings. All bookings 4 hours and less are equal to 1 point, all bookings more than 4 hours will be equal to 2 points. In addition to the 4 points system of bookings, members may have a same day booking that does not extend beyond the current day. A compassion or angel flight booking will only be allowed weekdays Monday 0000 hours – 2400 hours Friday. Each member may only have one compassion or angel flight booking on the schedule at a time. A compassion or angel flight booking must be made through the Vice President. A compassion flight or angel flight is defined as a charitable flight by a Club on behalf of a recognized organization that sponsors this type of flight.

D. Monthly Club Flights: Unless the Board selects an alternative time or decides to release the planes, n the Sunday following the monthly general meeting of the Club, all Club aircraft are reserved for a Club activity. If the aircraft will not be used for a Club activity, the Activity Chairman, President or a Club officer will release the aircraft. The monthly Club flights may occasionally be overnight flights requiring the Club aircraft to be reserved for two days or may occur on days other than the aforementioned Sunday.

E. Deviation from Bookings Rules: Requests for scheduling arrangements in variance with these bookings rules should be made to a Board member, who shall present them to the entire Board for approval.

3. Cancellation of Bookings. A booking should be canceled as soon as a Club member is aware for whatever reason (including, IFR or marginal VFR weather) that the Club Member will not be able to utilize the Club aircraft that he has booked. In the event an aircraft returns to its home base more than 2 hours prior to the time for which it was booked, the booking should be updated to reflect that the plane is available for use by other Club members.

4. Alternate Bookings. In the event a Club aircraft is booked at a time that a Club member wishes to use the aircraft, the Club member may use Schedulemaster to request to be notified if the aircraft becomes available.

5. Return to Home Base. All flights should return to the home base by the end of the time for which the aircraft was booked. If poor weather or unavoidable factors prevent a flight from returning on time, a Club officer must be called and given: (i) the aircraft’s location, (ii) a telephone number at which the Club member can be reached, and (iii) the expected time of return. The Club member shall also ascertain from the schedule the Club’s members whose bookings will be effected by the delay in return and the Club member shall telephone such members to advise of the delay. If the aircraft is not booked until the expected time of return, the booking should be extended to such time.

6. Aircraft Left Away from Home Base. A Club member who must leave a Club aircraft at an airport that is not its home base is financially responsible for the return of the aircraft to its home base as soon as conditions permit. The aircraft must be left correctly tied down or hangared at all times while away from its home base.

7. Cross Country Operation by New Members. During the first ninety days of membership in the Club, a Club member may not fly a Club aircraft to an airport which is more than 300 nautical miles from the aircraft’s home base, unless a waiver is obtained from the Board.

8. Grounding. Any two of the Club’s officers and members of its Board may ground a Club member from using Club aircraft if they believe the Club member has operated an aircraft in an unsafe manner. A Club member who is grounded may request that the Club Safety Board conduct an investigation as provided in the Club’s By-Laws and a Safety Board meeting will be held within 15 days to determine whether such grounding was warranted. Whatever the outcome, the member is not relieved of any financial responsibilities as described in the PFC Bylaws.


1. Payment of Dues and Charges. Monthly dues and charges for flying time shall be paid within fifteen (15) days after billing.

2. Delinquency. Any Club member who has failed to pay any monies due the Club within sixty (60) days after such monies are due shall be considered a delinquent member and shall be prohibited from flying Club aircraft.

3. Fees. All landing and parking fees are to be paid personally, if possible, by a Club member at the time of occurrence.

4. Fuel Charges. The Club credit cards should be used whenever possible to pay for fuel. If it is necessary to pay for fuel with a member’s own funds, no deduction should be made from any bill owed to the Club. Reimbursement will be made by the Club to the member upon submission of a proper invoice. The Club’s mailing address must be used on fuel charges, not the Club member’s address.

5. Initiation fees. Initiation fees, to be fixed by the board of Trustees, will be charged to the member upon admission to the club pursuant to Article VI Section 1 of the Club By-Laws.

6. Fleet Depreciation Charge. All members will be assessed a fleet depreciation charge upon withdrawal from the club. The amount of the depreciation charge will be fixed by the Board of Trustees, but will not exceed the member’s equity contribution to the club. Members admitted to the club prior to the fleet deprecation charge going into effect, or elected the old equity structure during the transition period are exempt from this charge.

7. Trial period.

A. Once a member is voted into the club pursuant to Article VI Section 1 of the Club By-Laws, the member will be granted a trial membership period. The member will have all the rights, privileges, and obligations of membership, including the payment of monthly dues and charges.

B. A member may withdraw from the club during the trial period for any reason. Article VI Section 4 of the Club By-Laws notwithstanding, during the trial period, withdrawal from the club will be effective immediately once proper notification is given to the Club Secretary. A member withdrawing during the trial period will be exempt from the Fleet Depreciation Charge specified in paragraph V. 6. above. The full equity, net of any outstanding dues and charges accrued by the member, will be returned to the member within seven (7) days of the receipt of proper notification by the Club Secretary.

C. The trial period shall terminate on the earliest of: (i) sixtieth (60th) day after admission to membership, or; (ii) successful completion of the Initial Checkout and the granting of solo privileges, or; (iii) exercising a member vote as specified under Article II Section 7 of the club by-laws. Notwithstanding the foregoing, the Board of Trustees, in its sole discretion may extend the trial period beyond the initial 60 days of membership.


1. Beginning on February 1, 2015, the board may, at its discretion and subject to availability of Club Approved CFIs, admit student pilots (those without a valid Private Pilot Certificate) for membership.

2. Requirements for Student Pilot Membership:

A. All candidates for student pilot membership will be required to go through the normal application and interview procedure for membership.  Prior to applying for membership to the Club as a student pilot, the candidate must possess a valid Third Class Medical Certificate.

B. All new student pilot members shall have a Club Approved CFI who is responsible for all aspects of that student pilot member’s training (Primary CFI), including, but not limited to, ensuring full compliance with all regulatory and record keeping requirements for pilot training under Part 61, and any other applicable regulations.

3. Training requirements:

A. The student pilot member’s proficiency shall be evaluated by a second Club Approved CFI, who is not the member’s Primary CFI, prior to: a) the first solo flight, and; b) the first solo cross country flight.

B. Student pilot members may train with an appropriately rated and Club Approved CFI on any  of the club aircraft.  However, any solo flights, including the private pilot check ride, done by the student pilot members will be restricted to club aircraft specifically designated for that purpose.

4. Rights and responsibilities:

A. All rights and responsibilities of full membership specified in the Club By-Laws and Operating Rules and Procedures apply to student pilot members.

B. Upon successfully receiving the Private Pilot Certificate, the student pilot member will continue as a full member of the Club without requiring further action on the part of the member or the Club.  Solo privileges in Club aircraft will be granted upon completion of the Initial Club Checkout and subsequent aircraft specific checkouts as specified under Section II and Schedule II of the Operating Rules and Procedures of the Club.

Schedule 1

1. Initial Checkout:

A. Separate checkouts are required for members to operate the Club’s Cessna 172P (steam gauge), Cessna 172SP-NavIII (G1000), and Cessna 182 SMA (equipped with a Jet-A fuel powered engine).

B. Initial checkout in the Club’s Cessna 172SP-NavIII (G-1000) aircraft requires:

i. Completion of a Ground Study portion that may be satisfied by any of the following

a. Completing a ground school taught by a PFC approved CFI that PFC and our Current Insurance Carrier have both endorsed as meeting the minimum necessary content. The PFC approved CFI shall issue a logbook endorsement to the same effect, or

b. Completing a PFC and Current Insurance Carrier approved home study course that contains a testing component that the member passes. In such a case, a PFC approved CFI will review the test results/certificate and certify completion via logbook endorsement, or

c. Completing a Cessna Corporation approved Cessna G-1000 ground school from an external provider and obtains a Cessna approved graduation certificate. A PFC approved CFI will review the certificate and certify completion via logbook endorsement.

ii. Completion of the Flight portion is satisfied by completion of a minimum of three scenario based flights per Cessna FITS syllabus and a sign off and/or graduation certificate with/from

a. A PFC approved CFI. The third flight can also meet the requirements of the initial checkout flight in the aircraft, if so deemed by the CFI.

b. An outside provider. In the case of an outside provider, the member must still perform one flight with a PFC approved CFI as the initial checkout in that aircraft.

iii. The initial checkout flight in the aircraft may be designated as VFR-only or VFR/IFR by the CFI based on the maneuvers, content, and performance during the flight.

2. Annual Checkrides:

A. An annual checkride in a Cessna 182SMA aircraft will qualify a member for operations in a Cessna 172 aircraft and Cessna 182 aircraft (based on a previous PFC checkout in the same) if the member exhibits adequate knowledge of Cessna 172 aircraft systems, performance and limitations. If the checkride is conducted in a Cessna 182SMA, the checkride must include a minimum of 30 minutes ground instruction as a refresher for the unique system specifications of the SMA Jet-A fuel powered engine.

Schedule 2

1. Experience Requirements under II.1 and II.2:

A. All new members as of March 28, 2008 must have 5 PIC hours logged within the previous 180 days in a high density area. In addition, new members, other than student pilot members, must have one of the following:

i. 150 hours total time and 75 hours as PIC

ii. 75 hours total time and an instrument rating

iii. Private pilot certificate and 12 hours as PIC logged in the last 90 days (“Recent Flight Experience”). If a new member does not meet the requisite Recent Flight Experience, a candidate can still be admitted PROVIDED

a. the candidate meets the proficiency standards dictated by the initial Club checkout;

b. prior to flying solo, the candidate must fly with a Club CFI in Club aircraft until the 12 hour requirement is met (12 hours less the total hours flown by the candidate over the past 90 days prior to joining the club).

B. All new members, other than student pilot members, as of March 13, 2012 must have a minimum of a Private Pilot Certificate for a Single Engine Land Airplane in good standing, and a valid Third Class Medical Certificate. In addition, in order to qualify to stand for the Initial Checkout for solo privileges, new members must have logged 5 PIC hours within the previous 180 days in a high density area, and have one of the following:

i. 150 hours total time and 75 hours as PIC;

ii. 75 hours total time and an instrument rating; or

iii. 12 hours logged as PIC in the last 90 days (“Recent Flight Experience”)

2. Requirements for Cessna 182 Aircraft

Members must meet the following additional minimum requirements for initial authorization to operate the Club’s Cessna 182 SMA:

i. a high performance endorsement pursuant to FAR 61.31(e);

ii. a minimum of 5 hours as PIC in a Cessna 182 in the preceding 12 months;

iii. a minimum of 2 hours dual instruction in a Cessna 182 SMA with a PFC approved CFI. It is the CFI’s discretion to determine the length of instruction to ensure that the member exhibits adequate knowledge and skills for the safe operation of the Cessna 182 SMA.

iv. a minimum of 1 hour ground instruction on the operation of the SMA engine with a PFC approved CFI, and;

v. advanced avionics training, including:

a. Review of Sporty’s Academy video, “Flying the Aspen Evolution”, and;

b. check out in a club G1000 aircraft, or;

c. a minimum of 1 hour dual flight focusing on VFR procedures and, if IFR privileges are sought, 1 dual flight focusing on IFR procedures in the Cessna 182SMA, with a PFC approved CFI. It is the CFI’s discretion to determine the length of such training flight to ensure that the member exhibits adequate knowledge and skills for the safe operation of the Cessna 182SMA.

Schedule 3

Take offs and landings in Club aircraft on non-paved surfaces are approved only when all of the following conditions are satisfied:

1. All such operations are limited to C-172 aircraft which have the wheel pants removed.

2. The airport utilized must be listed in the official Airport/Facility Directory and the airport must not be a private use facility. The runway utilized must be referenced in the description of the airport in the Airport/Facility Directory.

3. The Club member must have completed a “Grass Field Checkout” with a Club-approved CFI within the past 12 months, which checkout meets the guidelines specified by the Club’s Chief Pilot, including at least 3 takeoffs and landings to a full stop.

4. The Club member conducting the flight shall be responsible for satisfactorily cleaning the aircraft after each such operation. Any cost incurred as a result of such cleaning shall be the member’s sole responsibility.